Are You Covered?
Legal liability has impacted the meetings industry in a way no one really predicted. Today, meeting planners are not only responsible for booking guest rooms and meeting space, choosing menus and hiring speakers, but also for protecting the sponsoring organization from risk and ensuring, to the extent possible, the safety and well-being of the participants once they get to the meeting.
Walsworth partner Laurie Sherwood discussed with Corporate and Incentive Travel the responsibility that meeting planners have in fully investigating the location, vendors and suppliers being used. “It also is important to account for all potential contingencies including weather, uninvited persons, geopolitical considerations, etc. And remember that a meeting planner also may be responsible for property damage and for the risk of bodily injury to attendees, so make sure any vendors hired are also reputable and insured,” Sherwood says.
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